Cobourg Catholic Elementary School Accommodation Review
At the Regular Board Meeting of March 28, 2017, the Board of Trustees approved a pupil accommodation review process for the Catholic elementary schools in the Town of Cobourg.
The Board is committed to an open and transparent accommodation review process. Information will be available on this webpage throughout this process, and an e-mail address ([email protected]) has been established to receive questions and comments from our communities throughout the accommodation review.
As the accommodation review process is now complete, the email address is now closed and all public inquiries received during the process will be included in the Final Staff Report to the Board of Trustees.
MEETING INFORMATION:
March 28, 2017 – Initial Staff Report
Regional, Municipal Clerks and Community Partners Meetings
| Date | Meeting | Purpose | Materials Reviewed* |
| Wednesday April 26, 2017 | Region, Municipality and Interested Community Partners | Review Pupil Accommodation Review Guideline, Board Policy 109, Administrative Procedure 109 and Initial Staff Report and to seek input., | Agenda Follow-Up Letter Minutes |
* Links to agendas, presentations, minutes, reports, etc.
Accommodation Review Committee (ARC) Meetings
| Date | Meeting | Purpose | Materials Reviewed* |
| Monday May 15, 2017 | ARC Working Meeting #1 St. Michael CES |
Discuss ARC’s mandate, roles and responsibilities, and the procedures of the ARC. | Agenda Notre Dame SIP St. Joseph SIP St. Michael SIP Presentation Public Comments Minutes |
| Wednesday May 31, 2017 |
ARC Working Meeting #2 St. Joseph CES |
Review Initial Staff Report and accommodation options. | Agenda Presentation Minutes |
| Monday June 5, 2017 |
Public Meeting #1 Notre Dame CES |
Overview of ARC orientation session (1st ARC working meeting). Present Initial Staff Report. Present School Information Profiles (SIP’s). |
Overview Survey |
| Wednesday October 11, 2017 |
ARC Working Meeting #3 Notre Dame CES |
Review feedback from public meeting relating to Initial Staff Report and related options. | Agenda Presentation Survey Results – Public Survey Results – Students ARC Emails Minutes |
| Tuesday November 7, 2017 |
ARC Working Meeting #4 St. Joseph CES |
Consider adjustments to Initial Staff Report options and consider additional accommodation options and related rationale. | Agenda Presentation Option 5 Option 6 Transition Plan Minutes |
| Monday November 20, 2017 |
Public Meeting #2 St. Michael CES |
Present preferred option(s) and implementation recommendations. | Overview Proposed Recommendations Proposed Guiding Principles Proposed Boundary Map Community Transition Planning Template Community Input Form (Information only – was completed at Public Meeting #2) |
| Monday December 18, 2017 |
ARC Working Meeting #5 Notre Dame CES |
Review staff’s draft recommendations. | Agenda Presentation Community Comments ARC Emails Proposed Recommendations (Revised) Guiding Principles (Revised) Proposed Boundary Map Minutes |
* Links to agendas, presentations, minutes, reports, etc.
Board of Trustees – Public Accommodations Review Meetings
| Date | Meeting | Purpose | Materials Reviewed* |
| Tuesday January 23, 2018 |
Board Meeting | Presentation of Final Staff Report. | Final Staff Report |
| Wednesday February 7, 2018 |
Special Board Meeting | Delegations | No Delegations. |
| Monday February 26, 2018 |
Board Meeting | Decision | Press Release. |
* Links to agendas, presentations, minutes, reports, etc.
NOTICES:
- March 29, 2017 – Letter of Invite – Diocese
- March 29, 2017 – Letter to Parents
- March 29, 2017 – Letter to Principals
- March 29, 2017 – Notification Letter to Broader Community
- March 29, 2017 – Invitation Letter to Partnerships and Stakeholders
- May 2, 2017 – Introduction Letter from the ARC Chair to Review Committee
- June 5, 2017 – Public Consultation Notice
- September 14, 2017 – Accommodation Review Survey Notice
- November 20, 2017 – Public Consultation Notice
- February 27, 2018 – Letter to Notre Dame CES Community
- February 27, 2018 – Letter to St. Joseph CES Community
- February 27, 2018 – Letter to St. Michael CES Community
TIMELINES:
RESOURCES:
- Pupil Accommodation Review Guideline, March 2015
- Administrative Review of Accommodation Review Process
- Board Policy 109, Pupil Accommodation Review
- Board Administrative Procedure 109, Pupil Accommodation Review
- Board Administrative Procedure 109, Pupil Accommodation Review – Appendix A
- Board Administrative Procedure 109, Pupil Accommodation Review – Appendix B
- Guide to Pupil Accommodation Reviews