• Accessibility
  • Privacy
  • Help
Accounting planning budget report file concept : Business woman offices check working for arranging documents unfinished stack of document paperwork with pen on busy office with pc computer.

Requesting Ontario Student Transcripts and Other Student Records

The Peterborough Victoria Northumberland and Clarington (PVNC) Catholic District School Board oversees all Catholic schools within the City of Peterborough, Peterborough County, City of Kawartha Lakes, Northumberland County and the Municipality of Clarington. 

This webpage outlines the steps to take if you are seeking student records such as an Ontario Student Transcript or wishing to access an Ontario Student Record (OSR) from the PVNC Catholic District School Board.

An Ontario Student Transcript (OST) is an official and legal record of a student’s achievement at the secondary school level in Ontario. It includes diploma and/or certificate information, as applicable. All credits accumulated at secondary schools in Ontario will appear on one OST.  The OST is retained by the last secondary school (or its board) that you attended.

Diploma achievement is noted on the Ontario Student Transcript (OST), which is the legal record of a student’s achievement at the secondary school level in Ontario. We do not issue replacements for lost or damaged diplomas. Schools may retain uncollected diplomas for five years.

If you require proof of a certificate such as a Certificate of Achievement or Certificate of Education, those achievements are noted on the Ontario Student Transcript.

An Ontario Student Record (OSR) is a collection of records documenting a student’s academic career for elementary and secondary education in Ontario. One OSR is established for every enrolled student including international, out of province, and exchange students. The OSR is maintained at the last school attended for 5 years after graduation or retirement. 5 years after graduation or retirement the Ontario Student Record (OSR) is archived and moved to the Board Office for central storage.

Our Fees Guide outlines the costs associated with various records requests. Accepted payment methods:

  • Cash
  • e-transfer

Valid proof of identification will be verified for those picking up records in-person. For those requesting electronic copies of their records, a scan or photograph of a valid ID will be required.

All record requests for current students or students that have graduated or retired from school in the last 5 years must be directed to the school last attended.

If you are requesting an OST as proof of graduation for a job application, have applied to a post-secondary school directly, or for other reasons you must contact your school’s Guidance Department. 

If you are applying to college or university programs in Ontario, use the appropriate link below and request to have your transcript sent electronically to OCAS or OUAC:

For the application to college, please access http://ontariocolleges.ca/

For the application to university, please access http://www.ouac.on.ca/

The OSR is maintained at the last school attended for 5 years after graduation or retirement. Students (or parents/guardians of a student under the age of 18), must request access to their student records from the school via the Principal.

You may wish to reference our Ontario Student Record (OSR) Management Administrative Procedure for more information. Appointments to view an OSR can be made by contacting your school principal.

Employment Agencies, Law Firms and other Third-Party Requesters will provide a signed “Authorization to Release Personal Information” form signed by a person of legal age or with legal guardianship of a minor or power of attorney. 

If you need proof of special education services provided, please contact the guidance department at the last school you attended.

Parents and other relatives are instructed by the Province of Quebec to provide proof of their own English language education to register their child in an English language school in Quebec.  

Please complete the following form: Application for a Declaration of Eligibility for Instruction in English by Virtue of the Charter of the French Language and then contact the school to request an English Education Verification letter, if applicable.

All record requests for students that have graduated or retired from school more than 5 years ago must be directed to Records Information Management Services via the Records Request form.

If you would like to request a copy of your Ontario Student Transcript (OST) please complete this Records Request Form.

Post-secondary Applicants: If you are applying to college or university programs in Ontario, use the appropriate link below and request to have your transcript sent electronically to OCAS or OUAC:

For the application to college, please access http://ontariocolleges.ca/

For the application to university, please access http://www.ouac.on.ca/

Transfers: If you earned credits at another secondary school prior to graduation, you should be requesting your official transcript from the school that you last attended. Please contact that school board for records.

5 years after graduation or retirement the Ontario Student Record (OSR) is archived and moved to the Board Office for central storage. To request a copy of the OSR folder please complete the Records Request Form.

To request records on behalf of a student that has graduated or retired more than 5 years ago, please complete the Records Request Form and answer “Yes” to the section that asks if your submission is a “third party request”. Please note, prior to any record disclosure, Parents/Guardians, Employment Agencies, Law Firms and other Third-Party Requesters must provide a signed Consent to Release Information to a Third Party form signed by a person of legal age or with legal guardianship of a minor or power of attorney.

To better facilitate third-party access requests, we ask third-parties to provide as much detail as possible such as the name of the last school attended by their client and the specific type of records being sought.

If you need proof of special education services provided, please complete the Records Request Form.

Parents and other relatives are instructed by the Province of Quebec to provide proof of their own English language education to register their child in an English language school in Quebec.  

Please complete the following form: Application for a Declaration of Eligibility for Instruction in English by Virtue of the Charter of the French Language and contact Records and Information Management Services at 705 748-4861 or [email protected] to request an English Education Verification letter, if applicable.

Process time is approximately five to ten business days, not including mail delivery time.  Process time may be longer during peak periods. Please note, visiting the office in person does not guarantee you will immediately receive your records. Be prepared to present identification to collect your record.

NOTE: The Catholic Education Centre is closed during March Break and Christmas holidays. Record requests will not be processed during those times. During the summer months of July and August, processing times will vary.

Location and Contact Information

Peterborough, Victoria, Northumberland and Clarington Catholic District School Board 

Catholic Education Centre

1355 Lansdowne Street West, Peterborough, Ontario K9J 7M3

Call: 705-748-4861 x1221

Email: [email protected]

Important Information

  • We cannot release any student information over the phone.
  • We cannot process a transcript request if the last secondary school you attended was not with the Peterborough, Victoria, Northumberland and Clarington Catholic District School Board.
  • Student records are confidential. If the student is 18 years of age or over, records can only be issued to a third party with written consent from the student.
  • Any discrepancies in courses or marks must be resolved by your home school.  The Records and Information Office will not change information on transcripts.
  • The Records and Information Office will not print report cards. Contact your home school regarding these documents.