The Peterborough Victoria Northumberland and Clarington (PVNC) Catholic District School Board is committed to transparency and protecting personal privacy in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Under MFIPPA:
Board records should be accessible to the public
Individuals have the right to access their own personal information
Access exemptions are limited and specific
Personal information must be protected
Accessing General Information
Most information is available without making a formal FOI request. Information including our Board policies and procedures, Board meeting agendas and minutes, and committee meeting agenda and minutes can be found on our website.
Students, parents and guardians may also contact their school Principal to request access to student records located within the Ontario Student Record (OSR).
Please note:
Individuals may access their own personal information.
Parents/guardians may access their child’s information if the student is under 18 and not living independently.
Individuals cannot access information about other people.
If access is denied, you may submit a formal FOI request under MFIPPA.
To submit a formal request:
Email [email protected]
Clearly describe the records you are requesting
Include your full name and contact information
Submit the required, non-refundable $5 application fee
Notice Regarding Proof of Identity:
For all Personal Information Requests, the requester must provide government-issued photo identification to verify their identity. You may fulfill this requirement in one of two ways:
In-Person Verification: Visit the Board office at 1355 Lansdowne Street West, Peterborough, Ontario. Communication Services will contact you to schedule an appointment. Please note this is your preferred option when submitting your formal FOI request.
Secure Digital Submission: You may include a scanned copy or high-resolution photo of your ID with your electronic application.
Important Privacy Note: To protect your personal information, the Board does not retain copies of your identification on file. Once identity is confirmed, any copies provided (digital or physical) will be securely destroyed. We will only record a notation in your file confirming that identity was verified and the date of verification.
E-Transfer
Send to: [email protected]
Include your name, email address, and “FOI Request” in the message field.
Mail or In-Person Payment (cash, cheque, or money order)
Payable to: Peterborough Victoria Northumberland and Clarington Catholic District School Board
Send to:
Communication Services
1355 Lansdowne Street West
Peterborough, ON K9J 7M3
Tel: 705-748-4861 ext. 1108
The 30-day response timeline begins once the $5 fee is received and your request is clarified (if needed).
(Requesting your own records)
Application fee: $5
Photocopies: $0.20 per page
Computer programming: $15 per half hour (if required)
USB key: $20 each
(Requesting information about others or Board programs)
Application fee: $5
Search time: $7.50 per 15 minutes ($30/hour)
Record preparation: $7.50 per 15 minutes ($30/hour)
Photocopies: $0.20 per page
Computer programming: $15 per half hour
USB key: $20 each
If fees are expected to exceed $25, you will receive a fee estimate.
If fees exceed $100, a 50% deposit may be required.
The Board collects, uses and shares personal information to provide educational services and administer programs in accordance with MFIPPA and the Education Act.
We protect personal information by:
Limiting access to authorized staff
Using confidentiality agreements with third parties
Conducting privacy impact assessments when appropriate
Obtaining written consent when required
When personal information is used for educational purposes authorized under legislation, written notice is typically provided. Additional consent is obtained where required by law.
You have the right to:
Request access to your personal information
Request correction of inaccurate information
File a complaint if you believe your privacy rights have been breached
Complaints may be filed with the Information and Privacy Commissioner of Ontario.
Personal information is retained in accordance with legal retention requirements and securely destroyed when no longer required.
Under MFIPPA, the Board has 30 days to respond.
You will be notified if:
Clarification is required
A time extension is needed
Access is granted or denied
Estimated fees exceed $25
If you are not satisfied with the Board’s decision, you may file an appeal with the Office of the Information and Privacy Commissioner of Ontario within 30 days of receiving our decision.
For more information about access to information and privacy rights, please visit the Information and Privacy Commissioner’s website.
Communication Services
Peterborough Victoria Northumberland and Clarington Catholic District School Board
1355 Lansdowne Street West
Peterborough, ON K9J 7M3
Tel: 705-748-4861 ext. 1108
Email: [email protected]