First graders in a classroom

Ontario Student Records (OSR)

Student records are maintained while a student is registered with any Board school, and for 55 full academic years after the year of departure. All postgraduate student files are held at the secondary school last attended for five years, then transferred to the Catholic Education Centre in Peterborough for long-term storage.

Students and parents entrust schools with their personal information and expect that their information will be used by the schools to serve the needs of the students effectively and efficiently. School districts maintain and use personal information for a variety of educational purposes while students are in school. To protect the privacy of students and their families, the Catholic Education Centre and school staff are legally and ethically responsible for safeguarding student information.

View the Ministry of Education guidelines for Ontario Student Records and Ontario Student Transcripts.